Subcontracts Management Specialist

Company: L3Harris Technologies
Location: Palm Bay
Posted on: May 18, 2023

Job Description:

Description: Job Title: Subcontracts Management Specialist

Job Code: SAS2

Job Location: Palm Bay, FL

Job Description:

The water is a challenging place to operate and after all the Earth is covered by seventy-one percent water. Knowledge about the ocean is critical human life. L3Harris is looking for a Subcontract Specialist with Maritime experience to help grow our supply base, complete trade studies, and has a firm understanding of Autonomous Underwater Vehicles (AUV).

The Subcontract Specialist is responsible for the overall life-cycle of a subcontract, from the initial sourcing and acquisition strategy development, through the solicitation, negotiation, award, cost and schedule management, subcontractor execution and closeout steps. Subcontracts at L3Harris cover a variety of customer segments including U.S. Federal Government, Commercial, International Governments, International Commercial, and Defense, both domestic and international. L3Harris Subcontracts has an incredibly diverse landscape of technologies, products and services for development articles, production, technical & professional services requirements. Subcontracts leverages the variety of subcontract types, (i.e fixed-price, cost reimbursement, time & material, labor hour, etc.) to best manage risk for both L3Harris and our customers. Typical management and administrative responsibilities include collaboration on the acquisition strategy and sourcing, development of the subcontract requirements (i.e. SOW development), generation of the solicitation / request for proposal, source selection, negotiation (price, schedule, technical, terms & conditions), establishment of the official subcontracts file and its required documentation, management of supplier cost, schedule performance and collaboration with engineering on the technical management of the subcontractor. Other duties include change management, risk management, management of customer / government owned property, transportation and delivery, invoice processing / acceptance of articles / work performed and payment. Subcontracts also supports business development activities on new pursuits and proposals, by initiating the Subcontract Process from the beginning steps of negotiating non-disclosure and/or teaming agreements and performing the appropriate due diligence on potential bidders in terms of supplier risk, financial stability, technical capability and quality management system assessments. Subcontracts supports government, customer, and internal audits as required. EVMS and scheduling experience is beneficial.

Essential Functions:

• Navigate FAR regulations and internal procedures for compliance
• Implement strategies to increase productivity and drive cost savings
• Can work independently with minimal guidance
• Interacts with direct manager and/or group leader, and works directly with other functions such as: contracts, program office, cross functional peers, and cross functional leaders
• Must be able to communicate effectively with direct leadership and a wide array of professional levels and functions
• Moderate knowledge of contract types (i.e., FFP, Cost Reimbursement, T&M, CPFF, CPIF, OTA etc.)
• Moderate knowledge to support government proposals and produce BOEs
• Moderate negotiation skills, subcontractor management and program risk management
• Must have ability to review technical SOWs, understand work scope, and hold other functions accountable to provide clarity and eliminate ambiguity in SOW language and technical requirements
• Negotiates legal documents as required (i.e., NDA, Agreements, Terms and Conditions, etc.), based on assigned signature authority
• Responsible to award and manage resultant subcontracts
• Single point of contact to assigned POs, PO modifications, subcontractors, direct management, and to internal customers
• Moderate working experience with Microsoft Office, Excel skills (pivot tables, V-lookup, etc.), Word, Power Point Presentations, presentation and communication skills, MRP/ERP
• Solve problems of moderate complexity by leveraging experience and through analysis of data
• Identifies trends and correlations in Subcontracts data
• Able to analyze and ensure compliance to prime contract and program's contractual, legal, technical, and quality requirements
• Moderate understanding of program requirements and risks, milestones, period of performance, end customer requirements, Trade Compliance (ITAR/EAR), subcontractor capabilities and stability, and engineering requirements. drawings
• Moderate understanding of Subcontracts relationship with other functions such as Contracts, Program Management, Finance, Engineering, Quality, Business Development and others
• Moderate understanding of forecasting and Supply Chain's influence on annual operating plan to include orders, sales, profit, and cash flow Qualifications:
  • Bachelor's Degree and minimum 4 years of prior relevant experience or 2 years post-Secondary/ Associates Degree and a minimum of 8 years of prior related experience. Graduate Degree and a minimum of 2 years of prior related experience
  • Total years 4-8 related experience to be one or a combination of the following: Supply Chain, Subcontracts, Contracts, Procurement, Program Management, Engineering, Quality, Regulatory Compliance, Legal and Government compliance, and/or Finance. Coursework, or practical experience that demonstrates business acumen, compliance, legal, negotiations skills, analytical mindset, strategy development and execution Preferred Additional Skills:
    • TS/SCI Clearance preferred.
    • Past Maritime AUV subcontracting experience is desired
    • Proficient in MS Office suite of tools, including Outlook
    • Proficient with MRP systems
    • Ability to adapt to a fast-paced, dynamic environment with the ability to prioritize and multi-task
    • Demonstrate a strong attention to detail and a high degree of accuracy
    • Possess excellent communication skills, quality commitment, customer focus, strong interpersonal skills and be adaptable
    • Ability to effectively communicate with all levels of management and program teams
    • Be a self-starter and team player
    • DoD contract experience
    • Knowledge of FAR/DFAR/ITAR laws, rules, and regulations
    • Experience in managing various types of complex subcontracts, including hardware, software, complex services subcontracts, and follow-on/production subcontracts
    • Experience as Cost Account Manager for Subcontracts managing budgets, schedules, and sales forecasting

Keywords: L3Harris Technologies, Palm Bay , Subcontracts Management Specialist, Accounting, Auditing , Palm Bay, Florida