Administrative Assistant

Company: Raytheon Technologies
Location: Palm Bay
Posted on: May 9, 2022

Job Description:

The Administrative Assistant for the CODEX Product Line Director and program management team. Primary responsibilities include maintaining the calendar and schedule, scheduling/coordinating meetings, and generating charts, tables, memoranda, reports, presentations, correspondence and other materials, independently and with speed and accuracy. Other duties may include planning morale functions and ordering supplies for the program area and escorting personnel within the program area. This position will interface with a variety of internal /external customers. This individual will handle details of confidential and critical nature and collect and prepare information for use in discussions/meetings with customers, senior staff and outside vendors.

Required Skills:

+ DoD Top Secret Clearance required

+ At least 5 years Administrative Assistant experience, with excellent customer service skills and intermediate to advanced skills in using Microsoft Office suite, including Teams, PowerPoint, Word, and advanced Excel skills, email, calendar programs, other software database and productivity tools

+ Excellent communication and conflict management resolution skills

+ Ability to be a proactive and a forward thinker for problem solving

+ Ability to multitask effectively and with a positive attitude

+ Ability to work with minimal supervision and must have sound judgment

+ Ability to work well with associates and all levels of management/executives

+ Must be reliable organized, flexible and detail oriented

+ Must have excellent written and verbal communication skills

+ Demonstrate a high standard of professionalism and discernment

+ Ability to generate charts, tables, reports, correspondence and other material with speed and accuracy

+ Experience in managing a calendar, scheduling and coordinating meetings and being able to compile and prepare data reports

Responsibilities:

+ The selected candidate will be responsible for providing support to the Program Management team including complex administrative duties, data generation and analysis, and project assistance across the team

+ Setting up and coordinating meeting participants, ensure daily internal and external calendar alignment across different computer systems (open and closed); administering multiple calendars

+ Tracking Personnel locations and associated equipment (computers and phones)

+ Maintaining team phone lists and availability tracker (out-reporting)

+ Assist with contract inventory

+ Managing PMO Business rhythm

Required Education:

+ High School diploma or equivalent (G.E.D); some college (vocational courses or Associates degree preferred)

Desired Qualifications:

+ Active DoD TS/SCI

+ Good working knowledge of Microsoft Outlook, email/calendar and world-wide-web usage

+ U.S. Citizenship status is required as this position

+ AA/AS degree (or other 2-year post high school training) with a minimum of 5 years of relevant experience.

Relocation Eligible - Relocation assistance available provided final candidate meets eligibility requirements

If position is ERIP award eligible add: Employee Referral Award Eligibility: Only employees currently within RMD and RI&S have the potential to receive a Referral Award for submitting a referral to RMD and RI&S roles. ALL eligibility requirements must be met to receive the Referral Awarding.

Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Keywords: Raytheon Technologies, Palm Bay , Administrative Assistant, Administration, Clerical , Palm Bay, Florida