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Community Association Manager

Company: Orchid Island Golf and Beach Club
Location: Vero Beach
Posted on: March 11, 2023

Job Description:

Orchid Island Golf & Beach Club is a private member-owned Club, recognized as a Distinguished Club--- and designated as a Platinum Club of America. Located in the Town of Orchid, Florida, just north of Vero Beach, this community is beautifully situated on 600 acres from the ocean to the river. Orchid Island Golf & Beach Club offers the best of life in Vero Beach-three spectacular dining venues, over a mile of private beach, tennis and pickleball courts, a fitness center, spa, and an outstanding Arnold Palmer designed golf course.

Orchid Island Golf & Beach Community Association (CA) has a year-round position for the Community Association Manager becoming available on June 1, 2023, which will replace our current manager who will be retiring after eleven years. The incoming Community Association Manager will oversee all aspects of property management for the CA, neighborhood associations, Cabana Association, and Beach Suite Association operations.
Community Association Manager Position Overview
The Community Association Manager effectively collaborates with all departments across Orchid Island Golf & Beach Club (Club) ensuring all objectives and projects are met in a timely manner, while conducting themselves in a professional & friendly manner. Additionally, the Community Association Manager will demonstrate the following:

  • Supervise irrigation technician and ensure irrigation system is functioning properly. Ensure compliance of Consumption Use Permit (CUP) is maintained.
  • Oversee maintenance of all common area landscaping, including fertilization and irrigation; oversee landscapers, ensuring adherence to parking requirements and irrigation policies.
  • Supervise maintenance technician on repairs, painting, signage, road striping, and in-house projects.
  • Establish annual budget for the operation, which includes bidding all service contracts annually; after approval, monitor and recommend corrective action as necessary to meet the budgeted goals.
  • Manage the bidding and execution of all Capital Projects.
  • Oversee the bidding of five (5) neighborhood associations for landscape, pool service, pest control, tree trimming, and mulch.
  • Develop and maintain budget needs of Access Control, including personnel, patrol vehicle, access control system and supplies, and repairs needed for 3 gatehouses and patrol.
  • Meet regularly with Director of Access Control on contractor registration, violations and fines, and reporting.
  • Meet weekly with General Manager on all aspects of the CA and the Club, informing of all important matters and issues.
  • Attend Department Head meeting to keep updated on all activities, projects, and needs throughout the Club.
  • Attend all Architectural Review Committee (ARC) meetings, reviewing plans prior to meeting for adherence to CA guidelines.
  • Attend Town of Orchid meetings on behalf of the Board and report to Board any relevant issues discussed by the Town Council.
  • Provide estoppel and Right of First Refusal to closing agents on sales of Properties in Orchid.
  • Meet weekly with board member representative and tour neighborhoods for contract compliance.
  • Tour common area grounds with contractors on issues with high visibility areas.
  • Ensure proper staffing, provide effective orientation and training for new staff and continuing education for applicable staff.
  • Interact effectively with the property owners and ensure flow of information among departments and through proper staff channels.
  • Schedule and provide notice of Board of Directors and Annual meetings with agendas. Set room and have equipment needed for Zoom (or other video conferencing platform) or conference call. Record minutes for meetings.
  • Manage Cabanas Condo Association including preparing budget, setting and attending meetings, and supervising any Capital Projects. File corporate information to Florida Department of Business and Professional Regulation (DBPR).
  • Manage Beach Suites Condominium Association including preparing of budget, setting and attending annual meeting, and filing corporate information to DBPR.
  • Collaborate with Administration on all insurance renewal policies, i.e. Property & Casualty, Flood, Directors & Officers (D&O), Workers' Compensation, and Group Health.
  • Manage risk management programs to ensure that adequate safety measures are in effect to protect property owners, employees, and property assets.
  • Maintain disaster and emergency plans and systems, ensuring staff are trained and prepared in correct disaster and emergency procedures.
  • Collaborate with Accounting staff to ensure that all invoices and payroll are completed in a timely manner.
  • Coordinate Club events with staff operations.
    Education and/or Experience
    The ideal candidate should be an engaging, welcoming, and energetic professional with the following criteria:

    • Bachelor's degree from an accredited institution in finance, business administration, or related field; or equivalent combination of experience and education.
    • CAM designation is required.
    • Five (5) years' experience of on-site community association management in a gated, member-owned community.
    • Must possess a valid Florida driver's license.
      Job Knowledge, Core Competencies and Expectations
      A successful candidate should possess the following attributes:

      • Financial experience in preparing budgets with ability to analyze reports.
      • Strong landscape maintenance background knowledge. General understanding of irrigation systems and controls.
      • Strong knowledge of construction terms and blueprint plan reading required.
      • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
      • High level of computer literacy including Microsoft Office Products.
      • Knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, and coordination of people and resources.
      • Excellent time-management and organizational skills.
      • Positive, professional, and diplomatic approach when interacting with board members, committees, homeowners, vendors, colleagues, and employees.
        Working Conditions and Physical Requirements

        • Able to meet and perform the physical requirements and to work effectively in an environment which is typical of this position.
        • Frequent lifting, bending, climbing, stooping, and pulling. Frequent repetitive motions.
        • Continuous standing and walking.
        • Requires regular in-person attendance.
          How to Apply
          Interested applicants should continue with the online application process and prepare a cover letter. Cover letters should be addressed to the General Manager, Mr. Rob Tench, and should articulate your interest in this role and how your experience and background align with this position at Orchid Island. Forward resume and cover letter to:
          Lori Pereira, PHR
          Director of Human Resources
          Orchid Island Golf & Beach Club

Keywords: Orchid Island Golf and Beach Club, Palm Bay , Community Association Manager, Executive , Vero Beach, Florida

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