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Secretary

Company: State of Florida
Location: Avon Park
Posted on: May 3, 2021

Job Description:

Requisition No: 361787

Agency: Department of Corrections

Working Title: FDC- SECRETARY SPECIALIST FC - 70044522 - AVON PARK CORRECTIONAL INSTITUTION, AVON PARK, FL

Position Number: 70044522

Salary: $21,532.94 annually

Posting Closing Date: 04/30/2021

*** OPEN COMPETITIVE ADVERTISEMENT***

Secretary Specialist FC 70044522

This advertisement is for a Career Service position located at Avon Park Correctional Institution in Wardens Office.

Salary Rate: $21,532.94 annually

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

SPECIFIC DUTIES & RESPONSIBILITIES:

The employee in this position performs specialized clerical work that requires independent decision making ability as clerical support to the Warden. Duties may include but will not be limited to:

  • Responsible for preparing and maintaining various documents, reports, letters, memorandums, forms, including but not limited to post charts, post orders, emergency plans, Institutional Operating Procedures, Policy & Procedure Directives, Department of Corrections Rules, work orders, supply requisitions and purchase orders.
  • Utilizes various computer programs and compiles and maintains data relating to Security Department issues and provides information to the Wardens Office for monthly/quarterly/yearly reports or as requested.
  • Maintains an accurate filing system of forms and correspondence utilized in the daily operations of the institution including incident reports, dormitory logs and dormitory check sheets.
  • Assists with the preparation of the Review and Performance Planning forms as directed.
  • Serves as receptionist for the Security Department, greeting visitors and answering telephones, routing calls to the appropriate area and answering questions within his/her area of responsibility.
  • Orders and distributes forms and supplies for the Security Department.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of correct spelling, punctuation and grammar usage.
  • Knowledge of basic arithmetic.
  • Knowledge of basic filing practices.
  • Skills in typing.
  • Ability to operate general office equipment.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.
  • Knowledge of standard business formats and styles for letters and business forms.
  • Knowledge of office procedures.
  • Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.
  • Ability to transcribe dictation using notes or a dictating machine.
  • Ability to organize files and other records.
  • Ability to perform basic arithmetical calculations.
  • Ability to use correct spelling, punctuation and grammar.
  • Ability to type letters, memoranda and other standard business forms in correct format.
  • Ability to handle telephone calls in a courteous and effective manner.
  • Ability to plan, organize and coordinate work assignments.

REQUIRED QUALIFICATIONS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

  • High school diploma or its equivalent.
  • One year of secretarial/clerical work experience

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking

Keywords: State of Florida, Palm Bay , Secretary, Other , Avon Park, Florida

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