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Data Entry Clerk

Company: City of Palm Bay
Location: Palm Bay
Posted on: May 11, 2019

Job Description:

MINIMUM TRAINING & EXPERIENCE Benefits Supplemental QuestionsGraduation from high school and 1 year experience in clerical work, including data entry experience. Experience in Microsoft Word, Access and Excel preferred. Must possess a valid Florida's Driver's License and have and maintain an acceptable, safe driving record. Qualified applicants may be requested to take typing and software tests for evaluation purposes.EMERGENCY DECLARATION STATUS:Code 3: Non-essential employees will not be required to work during a declared emergency but may be required to work during an undeclared emergency or in the aftermath of an event associated with a declared emergency. On an incident by incident basis, the employee's Department Head will make the determination when the employee will be required to work.GENERAL STATEMENT OF JOB:Under general supervision, performs data entry and clerical work for assigned Department. Work involves receiving various files, documents, reports, etc., and inputting pertinent information into the computer network system and applications such as Microsoft Word and Excel; developing and generating computer reports; receiving and screening telephone inquiries. Employee is responsible for maintaining files; receiving and processing applications; matching contents of computer files to tangible documents; updating files; and copying. Reports to assigned supervisor.SPECIFIC DUTIES & RESPONSIBLITIES:ESSENTIAL JOB FUNCTIONSReceives and reviews various documents, forms, reports; verifies documents for completeness; inputs pertinent information into computer network system.Develops and generates various computer reports, forms, documents, etc; develops databases and layouts for effective and efficient data entry and retrieval, on an as needed basis.Answers telephone and receives inquiries, providing information, or referring callers to appropriate personnel or agencies, as necessary; records and routes messages as necessary.Maintains data entry files for efficient retrieval; update files for cross reference purposes; ensures files are correctly filed and labeled; prepares and maintains files and folders for various documents and reports.Receives, stamps, sorts, and routes incoming correspondence according to prioritized need of attention; handle outgoing correspondence, ensuring accuracy, and proper destination.May be required to track various reports on a monthly, or as needed basis, and report data or results to supervisor or designee.Performs or assists with special projects.Types and prepares envelopes, memos, forms, and other material into form from typed or handwritten copy assuming responsibility for spelling, punctuation, grammar, and format; proofreads various forms and documents, ensuring proper content, spelling, punctuation, grammar, and format.ADDITIONAL JOB FUNCTIONSPerforms other related work as required.This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.

Keywords: City of Palm Bay, Palm Bay , Data Entry Clerk, Other , Palm Bay, Florida

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