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Fleet Services Supervisor

Company: City of Palm Bay
Location: Palm Bay
Posted on: June 4, 2019

Job Description:

MINIMUM TRAINING & EXPERIENCE Benefits Supplemental QuestionsGraduation from high school supplemented by verifiable course work in the repair of automotive equipment and components, plus five (5) years of experience in automotive repair. Must have working knowledge of accounting processes, purchasing, records management and administrative work, preferably including governmental procurement programs, public records and warehouse operations. Must have three (3) years of verifiable supervisory experience. Must possess a valid Florida Driver's License and have and maintain an acceptable driving record.EMERGENCY DECLARATION STATUS: Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident by incident basis, the employee's Department Head will make the determination as to who will be required to work.GENERAL STATEMENT OF JOB:Under general supervision, performs supervisory and technical work in the operation of the City vehicle maintenance program. Work involves supervising the activities of subordinate automotive mechanics. Employee is also responsible for scheduling and assigning maintenance and repair work for City owned vehicles and ensuring that work is completed in a proper, safe and timely manner. Work involves managing the procurement activities for the department to obtain quality materials and services at the best possible price and value. Work includes management of the parts room operations to provide supplies to staff in a controlled, cost effective and expedient manner. Serves as records custodian for Fleet Services, work involves managing official records in all formats for the Fleet Services to ensure that information is organized and maintained in an efficient manner and available when needed. Employee must exercise considerable initiative and independent judgment in completing assigned tasks to ensure safety and operability of City owned vehicles. Reports to the Fleet Services Manager.SPECIFIC DUTIES & RESPONSIBLITIES:ESSENTIAL JOB FUNCTIONSSupervises mechanics in the repair of City-owned automotive equipment; reviews repair orders, assigns work and inspects results.Ensures completeness of repair work; records repairs performed.Ensures adherence to safety regulations; provides safety meetings.Provides technical assistance to mechanics as needed; makes decisions on major repairs.Provides training for mechanics; stays informed of new repair and maintenance techniques.Reports daily activities to Fleet Services Manager; holds status meetings with mechanics.Assists other departments in writing specifications for vehicle purchase; writes specifications to purchase equipment.Coordinates activities associated with subletting repair work.Reviews and coordinates procurement activities to expedite the purchasing process. Work involves developing specifications, preparation of bid packages, requests for proposals, amendments and other procurement related documents for a variety of commodities and services. Reviews and evaluates vendors' bids and proposals to determine compliance with stated specifications and conditions; recommends purchases in accordance with established procedures. Monitors the purchase order process to expedite procurement. Prepares and maintains files and records on all purchasing activities. Assists in researching and projecting Fleet Services procurement needs in the annual budget process.Fleet Services representative for the Purchasing Card program. Trains employees on the proper use, ensuring policies are adhered to, requests new cards, reports misuse, review spending/statements with cardholders, completes end of month reconciliation of statements and processes for payment.Manages all accounts payable for Fleet Services. Reviews and verifies invoices for accuracy, processes invoices for payment, monitor expenses. Assists in resolution of questions relating to shipments, material receipts, invoices and payments. Maintains files and records on payments.Manages and supervises the activities of the parts room operations. Prepares, reviews and maintains inventory control records and reports. Analyzes trends in usage and inventory costs. Assists and instructs subordinates, as necessary, and resolves problems. Implements procedural changes as necessary to improve efficiency. Ensures timely preparation of monthly issues reconciliation. Supervises completion of fiscal year-end inventory.Manages city wide vehicle and equipment inventory. Prepares and maintains vehicle and equipment inventory records and files. Identifies city wide vehicle and equipment replacement needs during the annual budget process. Oversees annual vehicle and equipment reconciliation. Administers and coordinates disposal of surplus vehicles and equipment.Maintains database on vehicle assignment city wide. Monitors fuel usage city wide. Coordinates new vehicle purchases for all departments.ADDITIONAL JOB FUNCTIONSThis job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.

Keywords: City of Palm Bay, Palm Bay , Fleet Services Supervisor, Other , Palm Bay, Florida

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