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Administrative Assistant

Company: Brevard Family Partnership
Location: Palm Bay
Posted on: June 8, 2019

Job Description:

Administrative Assistant Job Title Administrative Assistant Job ID 27240288 Location Palm Bay, FL 32905 Other Location Description Position Summary: Perform work that supports the timely and accurate flow of information and outputs forothers. Works collaboratively with internal and external stakeholders and demonstrates cultural competenceworking with diverse consumers.Technical/Functional Expectations:1. Document Processing: Transcribe, create, format, input, edit, retrieve, copy, and transmit text, data, and graphics inorder to produce documents and presentations.2. Responsible for the File On Q process: To ensure the confidentiality and daily accounting of client files and records.3. Planning/Scheduling: Plan and schedule meetings, meeting rooms, conferences, teleconferences, and travel schedulesto support Care Center Manager and partner staff.4. Switchboard Operation: To provide back-up coverage to answer calls on switchboard in order to make properconnections to requested personnel or provide routine information to callers and visitors to the Care Center.5. Maintain Files: Store and retrieve files both hard copy and electronically in accordance with established procedures inorder to ensure the timely access of information and records.6. Spreadsheets: Create spreadsheets with appropriate data in order to provide others with organized statistical reports orgraphs.7. Petty Cash reconciliation: To ensure proper accounting and documentation of the petty cash funds.8. Other duties as required: Job performance requires fulfilling other incidental or related duties as assigned, assistingand training others, and performing duties of higher rated positions from time to time for developmental purposes.Behavioral Competencies:1. Integrity: Able to demonstrate consistency of words and actions; protect confidential information; practice whathe/she preaches; do what is right even when no one is watching.2. Attention to Detail: Able to be thorough and complete when working with assembling, processing, or providingdetailed information; track details even when under pressure.3. Listening: Able to pay attention to others; listen without interrupting; convey understanding of others' points of view;clarify understanding of questions and objections before responding.4. Initiative: Able to take responsibility and follow through to undertake or complete a task; seek opportunities to domore; show initiative to do more than expected; take advantage of opportunities to help others.5. Team Work: Able to cooperate to build consensus; assist others to achieve team goals; participate in meetings so theyare productive; take on extra work to meet team objectives.6. Versatility: Able to take on new or multiple roles and responsibilities and do them well; be flexible when consideringoptions and opinions; open to new ideas and change.7. Sensitivity: Work effectively with and show sensitivity to cultural differences and various socio-economicbackgrounds of others.8. Ethics: Adhere to and model principles and values of Agency and System of Care by being strength-based,solution-focused, maintains highest level of integrity and ethical standards and work collaboratively with employees,partners, stakeholders and clients in all interactions.Business Experience:1. Interpersonal Skills: In order to work collaboratively with all care center staff as well as meeting and greeting adiverse public.2. Organizational skills: In order to effectively meet the variety of tasks and deadlines associated with this position3. 2 years administrative assistant experience: In order to demonstrate relevant experiences and competency in servingin this capacity.Educational and Experience Requirements:1. High School Diploma required.2. AA/AS - Associates Degree or equivalent preferred.3. 2 years related experience required.4. Prior human services or non-profit experience preferred.Physical Requirements:1. 75 % Sitting2. 75 % Reading3. 75 % Speaking4. 75 % Listening5. 75 % Typing6. 50 % Writing

Keywords: Brevard Family Partnership, Palm Bay , Administrative Assistant, Other , Palm Bay, Florida

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