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Program Assistant

Company: VoLo Foundation
Location: Jupiter
Posted on: September 23, 2019

Job Description:

Overview The Program Assistant will manage projects that are critical to the support of the office and foundation and will also provide gift-making support to program staff. The Program Assistant will facilitate administrative operations with online filings, external communications, meeting and event calendars, and program due diligence. The ideal candidate will have a willingness to learn about the foundation's program areas. While the position's primary duties are program support, a portion of the candidate's time will be administrative work as well. The position is based in our Jupiter, FL office. Position Responsibilities Program Management (60% of the time) ---Assist Program Director in the gift-making process, including pre-program due diligence and research, financial analysis, review write-up, award payment, and follow-up reporting; ---Use the foundation's award tracking database to analyze information on historical giving;---Take minutes during team and initiative meetings;---Act as representative of the foundation to programs and external partners;---Assist with other special projects, e.g., Climate Correction ------Support Program Director as needed.
Administrative Support (40% of the time) ---Handle day-to-day operations, mailing, and shipping, and ordering/maintaining office supplies for all office team members;---Serve as primary phone and reception contact for the office;---Draft, edit and proof responses to letters of inquiry, agendas, presentations, and other documents; ---Coordinate and maintain office conference rooms scheduling;---Assist with scheduling office meetings, events or luncheon coordination, logistics, and material preparation; Qualifications and ExperienceThe position calls for a highly organized, flexible, and resourceful individual with excellent phone etiquette and verbal communication skills. The foundation seeks to recruit an individual with excellent interpersonal skills, a respectful attitude for the work of the foundation and our award recipients, and a demonstrated ability to work effectively as part of a team. The Office Manager should ideally possess the following professional qualifications and personal attributes:---Bachelor's degree required;---Minimum of 3 years work experience, preferably in an administrative or operations role in an office environment requiring interaction with both internal and external partners;---A passionate commitment to the goals of the VoLo Foundation's program areas;---A willingness to proactively seek ways to support the VoLo Office;---Excellent written and oral communication skills; ---Excellent organizational skills, attention to detail, problem solver with a demonstrated capacity to meet deadlines and a commitment to customer service; ---Strong technical skills', including knowledge of Microsoft Word, Excel, Outlook, and Dropbox- knowledge of Award Force database is a plus.---Spanish speaker/bilingual preferred. Compensation and BenefitsThe foundation offers a competitive salary that is commensurate with experience. Interested applicants should submit a cover letter and updated resume by November 15, 2019. Reference the job responsibilities and your relevant qualifications and experience in your cover letter and explain clearly how your skills and experience would be a good fit. VoLo Foundation is an equal opportunity employer.

Keywords: VoLo Foundation, Palm Bay , Program Assistant, Other , Jupiter, Florida

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